===== Visitors at IRIF ======

**Be proactive** for all administrative duties, since expected deadlines cannot always be matched (many partners are involved).

**Do not let an administrative issue unresolved**: contact our head of administration for help (see in the [[.:organigramme#direction|organization chart]]).

==== IRIF - The essential =====
   * **[[..:informations:contacts|Directions and access]]**
   * [[..:informations:charte]]
   * [[.:advice]]
   * [[.:reglement|Internal regulations]]

==== Before your arrival ====

   * If you need a proof of invitation or a certificate of employment, please contact [[secretariat@irif.fr]].
   * To ask for a **visa**, go to [[https://www.france-visas.gouv.fr/assistant-visa|France visas]] and follow the procedurs. This process can be quite difficult, but unformtunately IRIF can not help you with it. More useful information is provided by [[https://www.euraxess.fr/fr/france/information-assistance/pr%C3%A9parez-votre-s%C3%A9jour|Euraxess]]. 
   * For information on health insurance, check [[http://www.euraxess.fr/france/information-assistance/social-security|Euraxess]]. 

==== Upon arrival ====

On arrival at the laboratory you will have to go to the [[.:organigramme#administration-secretariat|secretariate]] (office 4001) which :
       * will initiate all administrative and financial procedures, and
       * will provide you with an office, a key, a building access badge and a canteen card

If you wish to access the services offered to IRIF members ([[https://cloud.irif.fr|cloud server]], [[https://zulipchat@irif.fr|chat]], [[https://www.math.u-paris.fr/sysadmin/datas/git/index|git]], etc), please ask the secreriate to obtain an account. I you need a physical access to the ethernet network of the lab, please write an email with your **name** and your **MAC address** to [[support@irif.fr]].

==== During your stay ====

   * **For a secure professional environment open to diversity: Read and respect the guidelines of our [[:en:informations:charte]]**
   * If you are going to spend some time in France, you may want to **learn French** and, as an IRIF member, you can be entitled to free courses: contact [[formation@irif.fr]].  
   * To use the **coffee** machines you have to buy tokens at the clerk's office (room 4001): see [[.:cafe]]
   * If you need a **meeting room**. For a description see [[.:logistique]] (requires an IRIF account). If the room of your reservation is closed ask the key at the clerk office (room 4001).
   * To access **digital libraries** that need a subscription follow the instructions on [[.:biblio]] (requires an IRIF account). To access the **physical library** (brick and mortar) go to the 8th floor of the building (see [[https://www.math-info-paris.cnrs.fr/bibli/]])
   * For **postal mail** (a.k.a, snail mail, surface mail) you may receive it in your letterbox in room 4068a (4th floor). To send a letter mark on the envelope the destination address, on the upper left corner your name, and depose it in the "courrier depart" basket in secretariate (room 4001). For an express/courier delivery ask the secretariate.

==== For longer stays and irif members ====
Please read [[.:first_steps]] which describes the arrival of new IRIF members and long term visitors. If you come to IRIF for a nonpermanent position (internship, PhD, Postdoc or teaching assistant(ATER)), you should also read [[.:newcomers-students]].