Be proactive for all administrative duties, since expected deadlines cannot always be matched (many partners are involved).

Do not let an administrative issue unresolved: contact our head of administration for help (see in the organization chart).

• Directions and access
• IRIF Members Charter
• First steps in France
• Internal regulations

• If you need a proof of invitation or a certificate of employment, please contact secretariat@irif.fr.
• To ask for a visa, go to France visas and follow the procedurs. This process can be quite difficult, but unformtunately IRIF can not help you with it. More useful information is provided by Euraxess.
• For information on health insurance, check Euraxess.

On arrival at the laboratory you will have to go to the secretariate (office 4001) which :

• will initiate all administrative and financial procedures, and
• will provide you with an office, a key, a building access badge and a canteen card

If you wish to access the services offered to IRIF members (cloud server, chat, git, etc), please ask the secreriate to obtain an account. I you need a physical access to the ethernet network of the lab, please write an email with your name and your MAC address to support@irif.fr.

• For a secure professional environment open to diversity: Read and respect the guidelines of our IRIF Members Charter
• If you are going to spend some time in France, you may want to learn French and, as an IRIF member, you can be entitled to free courses: contact formation@irif.fr.
• To use the coffee machines you have to buy tokens at the clerk's office (room 4001): see Coffee at IRIF
• If you need a meeting room. For a description see Rooms : reservation and equipment (requires an IRIF account). If the room of your reservation is closed ask the key at the clerk office (room 4001).
• To access digital libraries that need a subscription follow the instructions on MIR library, digital subscriptions, press (requires an IRIF account). To access the physical library (brick and mortar) go to the 8th floor of the building (see https://www.math-info-paris.cnrs.fr/bibli/)
• For postal mail (a.k.a, snail mail, surface mail) you may receive it in your letterbox in room 4068a (4th floor). To send a letter mark on the envelope the destination address, on the upper left corner your name, and depose it in the “courrier depart” basket in secretariate (room 4001). For an express/courier delivery ask the secretariate.

Please read New IRIF members and long term visitors which describes the arrival of new IRIF members and long term visitors. If you come to IRIF for a nonpermanent position (internship, PhD, Postdoc or teaching assistant(ATER)), you should also read New PhD, Postdoc, and ATER.